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Sample Email upon Executed Contract
All BOLD and UNDERLINED fields need to be changed to the actual names and dates.
Hello Mr. and Mrs. Buyer,
Congratulations, your offer has been accepted for the home on 123 Main Street. Anytown, FL 33830.
The executed contract date is Enter Effective Date of Contract. I forwarded a copy of the executed contract to your lender Mortgage Officer at Mortgage Company.
Mortgage Officer will be working with you on the approval process so please be sure to provide any requested information he needs so we can make your closing date of Enter Closing Date. Please know that there are deadlines that need to be met so this process can run smoothly: Note: All days are calculated by calendar days not business days. All time periods that end on a Saturday, Sunday or Holiday will automatically extend to the next day at 11:59 PM.
Escrow Check: An escrow deposit of Enter Escrow Amount is due to be delivered by Escrow Deadline. You can use a personal check made out to Title Company. Please notate the property address on the check so it will be applied to the right account. Please deliver the check to: Title Officer Name at Title Company, Title company address. Please ask Title Officer Name to make a copy of the check and email me a Verification of escrow deposit letter which I will forward to you, the lender and the seller's agent. The title company can email the letter to Enter your email address.
Loan Application: Please apply for your loan by the Loan Application Date. You can contact your lender, Mortgage Officer at Mortgage Company Name, Mortgage Officer's Phone. I know you have been working with Mortgage Officer who has completed your per-approval paperwork. They will let you know if any additional documentation is necessary. Please provide them with all the paperwork they ask for as quickly as possible. The sooner you respond the sooner he can get the process rolling. You will be required to secure a loan by Loan Approval Date. We are scheduled to close on Closing Date, so time is of the essence.
Home Inspection and Termite Inspection: We have (enter number of days in inspection period) from the effective date of enter date to have the inspections completed on your new property. That means the inspections must be completed by Inspection Deadline Date according to the terms of your contract. If you choose to have a home inspection/termite inspection which is highly recommended, you will pay for the expenses outside of closing. The costs for the inspections will be $300-$450 for the home inspection and $75-$85 for the termite inspection. Please pay the inspectors the day of the inspections. They will both email you a report of their findings. You will then let me know if you are satisfied with the inspections or have questions about any repair issues. If needed, I can recommend and schedule the necessary inspections and will confirm the date and time with you. I highly recommend attending the home inspection if possible. We will also have to get the seller's permission and schedule the dates with the current homeowners. I would be more than happy to sit down with you after the inspection is complete to review the findings and prepare negotiations for any items to be repaired, replaced or to receive a credit from the sellers.
Loan Approval: Your loan commitment must be in place by Enter Loan Approval Deadline.
Appraisal: Your lender, Mortgage Company Name, will order the appraisal on the property. This is also an expense that is paid outside of closing after your inspections are completed and you are satisfied with them.
Survey: This will be ordered by Title Company and the costs will be included in your closing costs.
Closing Statement: When all the above is completed and we are ready for closing, you will be provided with a detailed Closing Disclosure by your lender. By law, you must receive this statement 3 days prior to your closing date. The statement will let you know how much money needs to be wired to the Title Company for your closing. The title company will provide wiring instructions so you can wire the funds to the directly the day before closing or sooner. Als, please be vigilant and do not ever wire money unless you confirm the instructions directly with the title company. Wire fraud is rampant these days and wiring instructions do not change last minute so be wary of emails telling you the wiring instructions have changed.
Homeowners Insurance: You must have Homeowner’s Insurance in place before closing. It is a lender requirement, and they will need proof of insurance. I can connect you with Preferred Partners Insurance, our in-house insurance company who can shop around to provide the best price and service for your needs. You also can shop around on your own and see who can provide the best price and service for your needs.
Utilities: Please remember to have the utilities transferred onto your name effective the day of closing. You may order this request at least one week before the closing. You may use my white-glove concierge service, Forever Concierge, or another option is a company named Utility Helpers to schedule this service for you. (see attached flyer)
Walk Through of Property: We will schedule a final walk through the day prior to your closing to ensure that the property is in the same condition as the effective date, that the seller has removed all trash and garbage, that the seller has fixed all agreed upon repairs and that the seller has left all items listed in the contract.
If all goes smoothly, our closing will be on the closing Date shown in the contract unless a different date has been agreed upon in writing by both parties (Buyers and Sellers). The closing will take place at the Closing Location and Address stipulated by the Title Company.
If you have any questions, give me a call. This is a general outline of the process. I will be with you every step of the way!
Congratulations again on your new home!
Sincerely,
You!